I am frequently asked about how long it really takes to plan a wedding. There is no simple answer to this question. I have planned weddings in as little as 4 weeks while others were planned over the course of over 2 years. However, with engagement season approaching I thought I would share this basic guide to help any couple planning their wedding. Please note that this
is a guide and not meant to be followed to the "T" because everyone
plans at a different pace. Tailor the outline to you and your fiancé and
remember to have fun!
Sample Timeline of Events
10 to 12 Months
v Select
date along with backup dates
v Decide
budget
v Decide
type of wedding (Formal, Semi-Formal, Informal)
v Compile
guest list with addresses
v Choose
location of ceremony
v Choose
location of reception
v Choose
officiate
v Decide
size of wedding party, choose attendants
v Select
and order gown and veil
v Select
and order bridesmaid’s, flower girl’s, groomsmen and ring bearer’s apparel
v Plan
details of reception
v Decide
on a rehearsal date and space
v Buy
wedding rings and order engraving
v Select
photographer, videographer and caterer
v Have
engagement photos taken
v Discuss
honeymoon plans
v Plan
details for your reception
v Discuss
gown colors and styles with mothers of bride and groom
v Select
entertainment
v Select
and order invitations, announcements, thank you cards, personal stationery,
programs, cocktail napkins, etc.
v Reserve
accommodations for out-of-town guests
v Reserve
room for wedding night (generally done when booking your hotel for your guests)
6 to 10 Months
v Announce
engagement in local newspaper
v Reserve
transportation for the bridal party
v Reserve
transportation to and from the ceremony and reception for out-of-town guests
v Make
honeymoon plans
v Shop
for your cake
v Select
hair and makeup personal for your wedding day. Schedule trials 3 months prior
to wedding.
3 to 6 Months
v
Select and order men’s formal wear
v
Select ceremony musician
v
Select bridal registry items and register with
one or more bridal registries
v Reserve
rental equipment, tables, chairs, tents, etc. with your caterer or rental
company (if applicable)
v
Choose and order favors
v Arrange
to get necessary passports, visas and vaccinations or any honeymoon details at
this time.
v
Address wedding invitations or secure your
calligrapher
v
Order wedding and groom’s cakes and place
deposit
v Schedule
rehearsal, decide on menu, place deposit
v Discuss
details of menu with caterer and schedule tasting
1 to 3 Months
v
Complete shopping for wedding apparel
v Discuss
ceremony flow and details with officiate
v Confirm
(and reconfirm) delivery dates of all dresses
v Select
music for ceremony and reception
v Buy
attendants gifs and gifts for each other
v Choose
readings and confirm/write vows for ceremony
v
Invite wedding party and guests to the rehearsal
dinner
v
Organize seating arrangements and order place
cards from calligrapher
v
Schedule all final bridal dress fittings
v
Pick up wedding rings (check engravings and
sizes)
v
Schedule all final attendant’s fittings
v
Confirm honeymoon reservations and begin making
a list to make packing effortless
v
Select reception decorations and accessories:
cake knife & server, candles, table favors
v
Select ceremony accessories: unity candle,
ring pillow, flower girl’s basket, guest book and pen
v
Select personal accessories: handbag,
garter, engraved toasting glasses, guest mementos
v
Finalize details for photographer, videographer,
florist, entertainment, bakery, and officiate
v
Schedule appointments facial, manicure, and
massage
v
Record gifts as you receive them: write
thank you notes and mail
v
Assign friends or family to assist with guest
book and gift table
v
Arrange bridesmaids’ brunch or luncheon details
v
Arrange for gown cleaning and bouquet
preservation after the ceremony
v
Conduct hair and makeup trials to experiment
with hairstyles and make-up changes
v
Register for marriage license or as applicable
to the rules in your area
1 to 2 Weeks
v Confirm
out-of-town guests’ lodging with reserved hotels
v Confirm
wedding party transportation and arrival times
v Confirm
time and date of wedding rehearsal with wedding party
v Contact
people who haven’t responded
v Final
consultations: florist, musicians, photographer, videographer, bakery
v Give
final guest count to reception facility
v Remind
men to pick up formal wear and shoes (check that they fit)
v Make
wedding day schedule and give everyone copies at rehearsal dinner
v Finish
honeymoon packing, prepare going away outfit
v Confirm
responsibilities assigned to family and friends
v Confirm
honeymoon arrangements